Pomme d’Api preschool is governed by the constitution of the Pomme d’Api Society, which is presided over by the Executive Board. Board positions are filled by election, and are held by parent volunteers whose children are enrolled at Pomme d’Api.

Structure

Board members are voted in at the AGM in September. If two people vie for one position, one may be elected at the AGM, or a compromise may be reached in which two people share a single Board position. Ideally the Board should include both new and returning parents to help with continuity and the transfer of past experience.

Currently the Board includes the following positions:

  • President

  • Vice President

  • Treasurer

  • Secretary

  • Registrar

  • Parent Participation Director

  • Fundraising Director

  • Publicity Director

  • Maintenance Director

  • Francophone Director

  • Technology Director             

Responsibilities

The Board is responsible for

  • administration of the preschool,

  • policies,

  • finances (with the help of a hired accountant),

  • staffing, and

  • organization of the AGM and spring parent meeting.

The teachers report to the Board. However, any concerns regarding teachers must be raised with the President or Vice President in a confidential meeting, not a Board meeting.

The Board is legally responsible for the preschool and must file all legal and related documents.

Meetings

The Board generally meets the second Wednesday of the month to discuss all issues that concern the preschool. Parents who would like to address the Board can do so by advising the Secretary that they would like an item to be added to the agenda and stating the nature of their concern. Non-Board members who address the Board may be asked to leave the meeting after their address is finished if the Board has sensitive issues to discuss.

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